I. STUDENT RECORDS
(1)DIRECTORY INFORMATION AND THE RIGHT OF REFUSAL
Schools in the Windsor Southwest Supervisory Union may disclose designated “directory information” on students without the prior consent of the parent and without any record of such disclosure. The following types of personally identifiable information have been designated directory information:
Student’s name, address, date of birth, dates of enrollment;
Parent or legal custodian’s name and address;
Student’s grade level classification;
Student’s participation in recognized school activities and sports;
Weight and height of members of athletic teams;
Student’s diplomas, certificates, awards and honors received.
Disclosure may include such personally identifiable information contained or reflected in photographs.
You have the right to refuse to permit the designation of any or all of these types of information as directory information concerning your child by providing written notice of your refusal, listing the type(s) of information which you refuse to have so designated, to the school.
(2)PERMANENT STUDENT RECORDS
Every child has a permanent school record. Parents are welcome to review and copy any of their child’s records. Please contact the school office to arrange an appointment. Original school records are not released directly to parents. The maintenance and confidentiality of Student Records are protected by the Family Rights and Privacy Act (FERPA) which is summarized below. Please contact the school if you have any questions.
Parents have the right to:
1. Inspect and review the student’s educational records;
2. Request the amendment of the student’s educational records to ensure that they are not inaccurate, misleading, or otherwise in violation of the student’s privacy or other rights;
3. Consent to disclosure of personally identifiable information contained in the student’s education records, except to the extent that the Act authorizes disclosure without consent;
4. File with the U.S. Department of Education a complaint concerning alleged failures by the school to comply with the requirements of the Act; and
5. Obtain a copy of the school’s policy and written procedures or protocols related to student records.
(3)REPORT CARDS/PARENT-TEACHER CONFERENCES
Formal report cards are issued three times a year and Parent-Teacher conferences are held twice a year as indicated in the following schedule:
First report card November 15-December 15
First conference Mid-November
Second report card February 15-March 15
Second conference Mid-March
Third report card Last day of school
Additional conferences and/or reports to parents may be scheduled by teachers as appropriate. Teachers will contact parents to schedule conferences. Parents are expected to make every reasonable effort to attend their child’s conferences.
Parents should contact teachers if they feel a need for an additional conference. Teachers try to be flexible in scheduling conferences and parent meetings, but are not available for conferences or phone calls during class time. Please do not hesitate to call the teacher before or after school if you would like to schedule a conference.